“2-Week Burn” Final Prep Exam

Which booth is best described as a Perimeter Booth?

What is a Split Island Peninsula Booth?

This type of exhibit booth is formed in a linear booth layout and two sides are exposed to aisles. What is this type of booth?

Referred to as “bulk space”, this type of booth is stand alone and comprised of four booth spaces and faces aisles on all four sides. What is this booth called?

This booth/structure generally includes a minimum of four booth spaces. This features aisles on three sides and the fourth side bordering other booth areas.

Tom and Ryan are reviewing the objectives of the annual meeting with stakeholders which is being planned for next year. Ryan asked the group to brainstorm the following question. What are the various ways decisions are to be made, by whom and how spending, purpose and outcomes are treated? In strategic meeting planning, this question is an example of which concept/term?

What’s the best definition of “tactics”?

Per the meeting/event industry, what’s the best definition of a “goal”?

The term “strategic planning” refers to:

As a meeting manager, the weather is creating much of an issue — causing delays including extreme weather conditions and potential hurricane effects. What is this risk management term?

The Risk Analysis Model can assist the meeting professional in developing a risk management plan that can easily be implemented and updated for future meetings in order to keep the information current and up-to-date. In this model, three main pieces of information are gathered and assessed. What are they?

When in doubt, the meeting professional should do what is best for people first. This means considering ________ and ________ at every stage of planning, managing, hosting and servicing meetings.

There are many options to consider when selecting security personnel for a meeting or event. If the meeting or event requires a higher level of security because the safety of the general public is concerned, which of the following is the best choice for hire?

Which option below is the best example of helping to mitigate and transfer the risk for an event in the long run?

When developing a risk management plan, there are meeting elements that may require protection. Those elements can include people, information, property, financial investments, organization image and professional reputation. Trademarks, copyrighted materials and prototypes all fall into which category?

Did the event professional do what a reasonable prudent event professional with similar experience and training do under the same circumstances? What is this standard known as?

Two classifications (internal and external) of stakeholders are important to project managers when the project is a meeting. Which of the following best describes a list of external stakeholders?

Threats and opportunities have a unique set of potential risks. For risk management, the project team will identify risks with a SWOT analysis. In a SWOT analysis, which two components are considered to be external?

Solve this statement:

Common tools to aid in time management include the ______ chart which was named after an engineer and management consultant. _____ which was first created by the US Navy in the 1950s to convey relationships between tasks and how they are scheduled. Finally, the _____ which is considered an essential process utilized by project managers.

In the scope management area, the project team will create a WBS which identifies tasks and creates a framework for a timeline or schedule and is found in the Project Time Management. Examples of a task list for a WBS can include but are not limited to 1) registration, 2) AV, 3)exhibition, 4) marketing, 5) risk management and 6) onsite management. As it relates to project management, what does WBS stand for?

According to the Convention Industry Council, in the closing phase of the project management process, this tool can be the most helpful when wanting to examine unique aspects of the meeting and what the project management team would typically recommend for future meetings of this type. The name for this tool is what?

Which option below best defines the term project management?

Which sign format is best suited for a lot of text?

The following term refers to large pieces added to a room for decorative/branding value. What is the term?

You are planning a meeting where you want to maximize capacity, prioritize the speaker’s message and maintain audience engagement with the content. How would you set the room?

Joanne is an event planner and, unfortunately, was criticized for not being creative. This term is extremely subjective and requires the meeting planner to stay up to date on current styles and how these might be integrated in creating appealing environments.

Which of the following setups would be classified as partially interactive?

What are the three purposes of signage?

Which is NOT included in a pace report?

The financial summary includes which of the following?

During the planning process, you have contracted and coordinated the AV services for your meeting.  This event management phase is called:

When using freight as a form of transportation of goods, it is ideal to reduce carbons and ensure that suppliers are certified as:

Your manager has requested that you plan a meeting, for the first time, in the city where your company’s headquarters are located. When determining the feasibility of this meeting, what would be among the internal factors you would consider?

What concept is not measured only by the financial bottom line but on what outcomes are expected by the business?

Your group of meeting colleagues are planning an upcoming meeting for 200 people. You need a snapshot of the progress and success as it relates to meeting your organization’s goals and objectives. The first measurement that you should evaluate is:

Select the 9 environmentally sustainable meeting standards to the APEX/ASTM.

Fill in the blanks:

Evaluation offers maximum ___ and an audit offers maximum___.

You are working to draft a plan for successful event sustainability. What is the first step to implementing a sustainability plan?

The meeting professional for an association is planning to introduce advanced sustainable meeting objectives. To successfully implement the new program, the meeting professional should, first: 

What three factors most frequently affect the success of an event, except?

What methodology focuses on the top meeting objectives, the meeting formats and designs to create an event for better learning, networking and motivation for the attendees?

The recommended ADA requirement for aisle width should be:

What is the best rule of thumb for tipping at a facility or hotel?

There is a rectangular meeting room with dimensions of approx. 40 feet (12m) wide and 60 feet (18m) deep. Which of the following is the correct room setup for theater style?

How much regular coffee should be ordered for an all-male group of 250 at a morning break during a multi-day conference?

You are planning a high-level dinner. The ratio may be as high as 1 server to ___  guests. What is the correct # of guests? 

The following planning tool provides a graphical illustration of a schedule that helps to plan, coordinate and track specific tasks in a project (using excel software). This term is known as a: 

“Analysis of Variance” is conducted in the context of financial budgeting for an organization’s performance, except:

David and his team are working to execute a new meeting request. In the context of a master account for a meeting, what is the primary purpose of including contract language that the master account will not be paid until all post-meeting reports are provided by the facility?

In the process of developing an expense budget, what is the purpose of obtaining reasonable estimates from suppliers and using historical data?

You are working to submit background checks for your event volunteers. All the following are true regarding background checks except which one?

All of the following are tools that successful teams must have except:

Jamie is working to develop selection criteria for her upcoming event staff requirements. Which of the following is the most important consideration?

The day of Alex’s training session arrived and the HR manager, Mr. Smith, was determined to make it a memorable experience. He prepared a comprehensive training manual and a series of complex tasks for Alex to complete. The training room was set up with all the necessary equipment and Mr. Smith was ready to guide Alex through the process.

However, things did not go as planned. As soon as Alex began the training, he encountered a series of technical glitches with the software. The manual that Mr. Smith provided was outdated and the tasks were far too advanced for someone who had just joined the company. It failed to identify the tools and tasks to help Alex perform his job.

To make matters worse, Mr. Smith was preoccupied with an urgent phone call and paid little attention to Alex’s struggles. The other employees were too busy with their own work to offer any assistance. Alex felt overwhelmed and confused, unable to make sense of the conflicting information.

As the hours passed, Alex’s confidence dwindled and he began to doubt his abilities. The training session turned into a disaster, leaving Alex feeling defeated and discouraged. Which question is most important when identifying the most appropriate learning style approach? 

The following are the four most common sources of data for evaluation purposes. Which are the correct sources listed below?

The level of value-added taxes (VATs) is typically what amount?

Which of the following may offer creativity, variety and a greater ambiance, but may not be equipped for full-service meetings?

You are working to produce an event that requires resources. What important step, in strategic planning, should be considered? Choose the best possible answer.

A vendor has asked you to provide more details regarding the event, which document do you provide?